KOL engagement, governed end-to-end
One platform for KOL profiles, approvals, and audit trails — built for compliance-first medical teams.
Total KOLs
1,284
+12 this week
Active Engagements
47
+3 this week
Pending Approvals
8
Tier 1 KOLs
156
+5 this week
Dr. Sarah Chen
Oncology
Prof. James Wright
Cardiology
Dr. Maria Santos
Neurology
Dr. Kevin Park
Immunology
The status quo is costing you
KOL management without a system is a liability
Critical KOL programs run on tools never built for them — and the risk compounds every quarter.
KOL data scattered across spreadsheets
Multiple teams maintain their own lists. No single source of truth means duplicate records, stale data, and missed relationship opportunities.
Approvals buried in email threads
Engagement requests get lost in inboxes. Compliance, finance, and legal sign-offs have no consistent process or audit trail.
Compliance gaps and regulatory risk
When auditors ask for documentation on an engagement, piecing together approvals from emails and files takes days — and still leaves gaps.
No visibility into relationship health
Which KOLs haven't been engaged in 12 months? Which Tier 1s are overextended? Without a system, these questions go unanswered.
There's a better way.
The KOLX difference
Govern. Engage. Comply.
Three capabilities, one platform.
One system of record
Centralize KOL profiles, ownership, tiering, and history across the organization.
- Unified profiles with tier classification
- Duplicate detection and enrichment
- AI relationship health scoring
- Complete engagement history
Workflows, not email chains
Route engagement requests through manager, compliance, and finance with a no-code builder.
- Drag-and-drop workflow builder
- Multi-stakeholder approval routing
- Honorarium and budget rules
- Readiness checklists and documents
Audit-ready by design
Every action logged, every decision recorded. Answer auditors in minutes, not weeks.
- Immutable audit trail
- Engagement documentation archive
- Compliance review in every workflow
- SOC 2 Type II and HIPAA-ready
Platform capabilities
Everything your KOL program needs
From first contact to closed engagement — and every approval step in between.
A complete picture of every KOL relationship
Build rich, structured profiles for every Key Opinion Leader — with tiering, therapeutic areas, publication history, clinical trial participation, and engagement timelines all in one place.
- Tier 1 / 2 / 3 classification with strategic scoring
- AI-powered profile enrichment from PubMed & ClinicalTrials.gov
- Duplicate detection with fuzzy-match merge workflows
- Relationship health scoring based on recency and frequency
- CRM field sync from Salesforce and other systems
Dr. Sarah Chen
Stanford Medical Center · Oncology
142
Publications
23
Engagements
94/100
Health Score
Therapeutic Areas
How KOLX works
From onboarding to audit-ready in days
Most teams are live within their first week.
Build your portfolio
Import or build profiles. KOLX enriches them from public databases and deduplicates automatically.
Enrichment from PubMed, ClinicalTrials.gov, and Semantic Scholar.
Route engagements
Teams submit requests; your workflow routes them to the right approvers by type, budget, and region.
The workflow knows who approves — and notifies them instantly.
Approve and close
Approvers decide in-platform. Every action is logged, tracked, and closed with documentation attached.
Audit-ready from day one.
Ready to see it in action?
Book a live demoTrusted by medical affairs teams
KOL teams that run on KOLX
From large pharma to specialty biotech.
4.2×
faster approval cycle times
94%
reduction in duplicate KOL records
100%
audit readiness on day one
< 1 week
average onboarding to first workflow
“Before KOLX, our KOL approval process lived entirely in email. We had no audit trail, no consistency, and compliance reviews took weeks. Now our average cycle time is under five days.”
VP of Medical Affairs
Top 10 Global Pharma
“The configurable workflow engine was the deciding factor for us. We have different approval requirements for advisory boards versus consulting agreements, and KOLX handles both without any workarounds.”
Director, KOL Strategy
Specialty Biotech
“Our compliance team finally has confidence in our KOL program. Every engagement is documented, every approval is timestamped, and we can answer auditor questions in minutes.”
Chief Compliance Officer
Medical Device Manufacturer
Trusted across the life sciences industry
Security & compliance
Built for regulated industries
Compliance-first, not compliance-bolted-on.
SOC 2 Type II
Independently audited security controls covering availability, confidentiality, and processing integrity.
HIPAA-Ready
Built with HIPAA technical safeguards in mind. Business Associate Agreements (BAA) available on all plans.
GDPR Compliant
Data residency options, right-to-erasure support, and DPA agreements for organizations operating in the EU.
Immutable Audit Trail
Every action — profile update, approval decision, document upload — is logged with actor, timestamp, and a before/after snapshot.
Enterprise Infrastructure
Hosted on SOC 2-certified cloud infrastructure with encryption at rest (AES-256) and in transit (TLS 1.3).
99.9% Uptime SLA
Enterprise plans include an uptime SLA with automatic failover, daily backups, and disaster recovery.
Ready when you are
Stop managing KOLs in spreadsheets
Start governing them in KOLX
Replace email approvals and spreadsheet chaos with a governed, auditable platform.